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Council Meeting 20 March 2018
 
Invocation by Mr. Mike Lanier.
 
Call to Order:
     At 6 PM by Mayor Wolff, roll call showed all members present, the minutes of the previous meeting were approved as read.
 
Mayor’s Report and Comments:
     A completed proclamation on parchment paper was produced dealing with the Hillcrest High School championship team performance.  This proclamation will be presented at the banquet scheduled for 6 PM Saturday 24 March, 2018.
     The Waffle House should be opening either this coming Saturday or Monday.
 
Old Business:
     A parks and recreations supervisor position new hire was tabled to allow all council members to review job requirements.  Council person Fountain had the best copy of proposed job descriptions and her input will be used as the guideline for establishing the needed requirements. 
 
New Business:
     Conecuh County Heritage Week presentation program is scheduled for Friday, May 4, 2018 at the Veterans Monument from 10 AM -2 PM.
 
     A discussion of the Evergreen City Park CDBG with Cara Stallman was next.  Ms. Stallman had 3 resolutions in need of passing. 
     First, allow the mayor to sign all grant documentation.
     Second, hire a grant administer (Grant Management, LLC).  Cost $27,500 from the grant fund.
     Third, hire an engineering firm to oversee construction of the park.  (Goodwyn, Mills and Cawood, GMC).  Cost $30,900 from the grant fund.  It was noted the city had already paid GMC for the drawings and other items pertaining to the park.  It seems the general sentiment is GMC would be receiving double payment for single work.  The mayor will be discussing this double cost issue with Mr. Carter of GMC.   
 
     The back to school tax exempt holiday is scheduled for 20-22 July.
 
Executive Session:  6:15 PM
     Council person Upton introduced a situation within the Magistrates office.  This situation was warranted as executive session material and a motion to enter into executive session was passed by all members with the exception of Council person Caylor who recused himself from voting or attendance at the session due to his having held the position of magistrate in the past.
 
Return to regular session:  6:42 PM.  No discussion.
 
Approval of Accounts:  Unanimous vote to approve.
 

Motion to adjourn at 6:42.


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