Commission Meeting 25 September 2017
Call to order at 9 AM by Chairman Byrd,
invocation offered by Commissioner Riley followed by the Pledge of Allegiance.
All members were present for roll call,
the agenda was approved as printed and the minutes from the previous regular
meeting, 2 emergency called meetings and a special called meeting were approved
by unanimous vote.
No new hires were reported. There were 2 separations from the sheriff’s
department and 1 from the jail. There
was a total of 6 hours of overtime, 1.5 hours with the motor vehicle division
and 4 with the animal shelter.
Ms. Cathy Gardner from the probate office
was on hand with questions about why the overtime hours pertaining to her had
been denied at the last meeting. She
informed the commission body that she had indeed worked these overtime hours;
they were approved by her department head and were necessary to ensure the special
election was covered.
Probate Judge Booker also came to the
meeting and spoke on Ms. Gardner’s behalf telling the commissioners this is a
typical thing at any election cycle and he was disturbed at the questioning of
pay. He noted it is not his nature to
just shove overtime into play.
Ms. Gardner also noted that Chairman Byrd
had approached her and told her prior to the last meeting there would be no
problem in getting her overtime pay yet that happened. Ms. Gardner went so far as to call Chairman
Byrd a liar.
It appears some changing circumstances
created this situation and hopefully things will get worked out.
There were no over the limit claims,
motion to pay bills was approved by unanimous vote.
County Road Department: Mr. Foshee opened all county bids and noted
the bid amounts. He asked permission to
hold the bids for evaluation and come before the commission with his recommendation
for approval at the next meeting.
Administration Items: There were 2 items
to come before the commission from the Administrator Offices: \
A. The Evergreen Courant was the only bidder for
county advertising. Their cost is .25
cents per word per week.
B. The next bids were for pest control of all
county offices. Two bids were received
with Salter’s Extermination being the low bid at $360.00. Motion made and passed by unanimous vote to
use the lowest bidder.
It was duly noted the terms of the county
personnel serving on the cooperative district board have been expired since
last November. An individual motion to
appoint Commissioner Riley and Chairman Byrd to the board was approved by
Safe Room: No one available to make
remarks on Safe Room
Mr. Winston Foshee noted a citizen present
in the audience was on hand to request closure of a road in District 2. The road currently known as Notta Road runs
through private property and terminates at the only house on the road. After discussion it was noted by Attorney
Bishop that, in order to close the road, it would necessitate a public
hearing. The commission voted
unanimously to hold a public hearing and resume the issue afterwards.
Ms. Brown noted that a proposed budget for
the county is available for approval.
The figures are; $7,798,321.75……….Expenditures are figured to be
These figures were approved unanimously by
the commission body.
Ms. Brown pointed out this budget contains
a one-time bonus for retirees.
Ms. Brown noted that the contract for the
juvenile bed in Baldwin County Sheriff’s facility is due renewal. It was noted that Montgomery County also has
a juvenile facility available. Ms. Brown
was directed to contact Montgomery County for a price and availability
check. If possible to cut cost, the
county may well use another juvenile facility.
Ms. Brown also informed the commission
that the computer software agreement is due renewal too. The prices are slightly higher. The commission approved the renewal contract
by unanimous vote.
The administrator informed the commission
the 47 annual ALATOM meeting was scheduled in Selma and they all
It was duly noted that, due to Ms. Brown’s
professionalism, drive and initiative, she has saved the county $2650.00 per
month. A motion to pay Ms. Brown a bonus
to be added each payday for her outstanding performance was approved by
WAY TO GO STEPHANIE.
Mr. Bishop informed the board that, after
review of a decision at the previous meeting, an abatement granted to Guyoung
Tech was not clear. He suggested the
commission restate the motion to ensure it was clear that the abatement period
was for 10 years. Motion made and
Comments and Announcements:
Commissioner Riley complimented County
Engineer Foshee on a good bush hogging job.
It was noted that the new wheel chair ramp
roof was slanted where the run off would go onto and into the courthouse
wall. The installer offered a gutter system
(at cost) to offset what could be a future problem.
It was determined that a special called
meeting for the E-911 budget would be set for Tuesday, 26 September at 1 PM.
Mr. Jim Allen, The Monthly View Owner and
Publisher, asked if the appointments to the Cooperative District Board were to
replace Commissioner Andrews and Mr. Cook.
He was informed that Andrews and Cook were no longer on the board and
Commissioners Byrd and Riley were.
Adjourn: 10:18 AM