Commission 9 October 2017
to order 9 AM by Chairman Byrd.
by Commissioner Millender followed by the Pledge of Allegiance.
call showed all member present.
With one correction to the previous
agenda, the agenda was approved by unanimous vote.
The minutes of both the regular meeting of
25 September 2017 and the Emergency Call meeting of 29 September 2017 were
approved by unanimous vote.
There was 1 new hire at the jail, position
of cook and 1 new hire at the commission office for secretary. Reported
accepted by unanimous vote.
There was one claim over the $3,000.00
limit and one claim over the $500.00 limit.
1.5 hours of overtime was reported.
Report was approved by unanimous vote.
Mr. Jimmy Bell came before the commission
body with a unique request. He noted his
staff had a position for and money budgeted for a finance clerk position but
his current employees have covered that position without the addition of
another person. He asked if he could
utilize the funds set aside for the position and pay it out to the current
employees covering the position. After
much discussion Commissioner Andrews made a motion to accept the Revenue Commissioner
position. His motion died due to lack of
a second and it was determined to allow the county attorney look at this
situation and make a recommendation at the next meeting.
A resolution to the Cooperative District
Board Articles of Incorporation came before the commission body for approval.
The Evergreen City Council has already
approved this resolution and made their board appointment(s). The city’s resolution was to approve the
district body to 7 members with the county having 3 appointments and the city
having 3 appointments and then to allow the city to make one more appointment
which must be approved by the commission.
The main jest of the resolution is to
allow more members to be appointed to the Cooperative District Board. When put into a motion, the commission body
voted unanimously to accept this resolution but not as the city has presented
it to them.
The city nominated Mr. Tim Dantz, Bank of
Evergreen, to be the seventh member of the board. The county agreed to the 7 member board with
the 7 person, a voting member, to be added via a vote by the
Cooperative District body.
The county countermanded that a non-voting position of CFO be created
for a financial advisor.
Motion to accept passed the county body by
unanimous vote, now it must go back to the city for their stamp of approval.
In the past the Cooperative District Board
meetings were held in a helter/skelter manner with no real announcement being
afforded ample notice so citizens could attend.
A firm meeting date of the second Wednesday of the month at 10 AM in the
depot has been approved by both bodies.
County Safe Room:
Grant writer Cara Stallman was on hand
with 2 outstanding invoices for the safe room.
She encouraged the commissioners to stop by and take a look at how
things are shaping up. The invoice
request for July and August were approved by unanimous vote.
Mr. Winston Foshee presented the
commission body with his recommendation of bid awardees from the previous
meeting. A motion to accept and approved
Mr. Foshee’s recommendation was passed by unanimous vote.
Mr. Foshee informed the commission body
that our established paved roads are decomposing and suffering due to a lack of
funds. He strongly recommended that any
monies set aside for new paving be diverted to the existing roads. (Commission approved this by unanimous
vote). Mr. Foshee noted it cost
approximately $55,000.00 per mile to resurface and maintain these roads, not to
mention that several bridges are being aged and will need rework also. He noted that to continue having good roads
more funds must be made available.
Commissioner Campbell asked Mr. Foshee
about getting some of the older culverts replaced on the roads that receive a
lot of large truck traffic. Mr. Foshee
informed Mr. Campbell that he was well aware and on top of culvert replacement.
Ms. Brown reported that Pro-Air has
discovered a compressor needs replacing in one of the court rooms. Motion to replace made and passed.
The agreement with Republic on garbage pickup
needs to be redone.
informed the commissioners that the new wheel chair lift must have a phone
installed for passenger’s safety. Also there
are a few other problems with the lift.
Mr. Millender moved that the lift be fixed/repaired properly. Passed.
She noted that courthouse security cannot
communicate with each other for whatever reason. It was determined that this be reported to
Sheriff Brock for action.
was announced there were 5 bank accounts set up. A motion to allow Ms. Brown to move money as
necessary to pay county bills was made and approved.
It was determined a special meeting be set
to discuss the latest changes to the employee handbook. This meeting will be Wednesday, 18 October
2017, at 10 AM.
Nothing to report from Mr. Bishop.
Comments and Announcements:
Commissioner Riley suggested the body look
at holding a work session once per month prior to a meeting. He noted that certain things were coming out
that he had not been aware of and they could have been addressed in ta work
On 25 October a 2 part meeting will be
held with the county’s economic director.
The meeting will take place at the depot starting at 10 AM with a
briefing on what the economic director has found so far. The next meeting at 2 PM will be with the
focus group of peopled that attended the Reid State program a short time back.
Commissioner Millender asked the county
attorney what was the purpose of having an agenda. Response, it sets the items to be discussed
during a meeting and who may address the group.
were no news media comments.
to adjourn approved at 10:04 AM.