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County Commission Meeting 14 August 2017
 
     Call to order at 9 AM by Chairman Millender.  Invocation given by Commissioner Riley followed by the Pledge of Allegiance.
 
Roll Call:
     All members present.
 
     The agenda and previous minutes were approved as read.
 
Payroll/Personnel Report:
     There was one new hire for the jail, corrections officer, and one new hire for the engineering department, prisoner guard.  There were two separations. 
     A total of 46.5 hours of overtime was listed as needing approval.
     Ms. Lee is in receipt of 2 memo’s from Probate Clerk Cathy Gardner advising that there will be overtime request dealing with the election scheduled for 15 August.  One memo dealt with O. T. for election night.  A motion to approve this overtime was made and passed by unanimous vote.  Any other overtime will be evaluated when request is received.
     A discussion of overtime pay ensued with it being noted that non-merit employees are not covered under the current county employee handbook.
 
Claims Approval:
     There were 4 claims over the $500.00 limit and 1 claim over the $3,000.00 limit requiring approval.  These claims were approved by unanimous vote.
 
Cooperative District Report:
     David Cook came before the commission to give a report on the standing of debt and income dealing with the Cooperative District.  He noted permission to create the cooperative district had been done by means of a legislative act.
     Cook gave out several figures dealing with income and outlay for the Cooperative District.  He spoke of the user fee of .0195 imposed by the city.  What this amounts to is a tax increase on whom ever is using the different facilities contained within the cooperative district.  Long story short, the customers using these places are paying almost .02 more in tax than they would if they were outside the district and includes the businesses located in and around the cooperative district such as Burger King, Hardees, McDonalds, etc.
     It was noted at its inception in 2013 an initial $8,545,000.00 was borrowed to get the project underway.  In a 2017 bond issue an additional $4,000,000.00 bond was floated.  In conjunction with those debts the cooperative district owes the Bank of Evergreen $700,000.00 and the City of Evergreen $150,000.00.  Based on Cooks statement, these are approximations of current debt.
      Cook noted that Conecuh Sausage will have a building under construction soon.  It will be located in the district near the big flag pole and will showcase Conecuh Sausage products.
 
Conecuh Safe Room:
     Grant Writer Cara Stallman brought the commission up to date on payment issues with the safe room.  She is attempting to streamline the return of grant monies to the county so they don’t have to wait so long on getting a portion of their money back.  Ms. Stallman also had two invoices she wished to combine into one and asked they be approved for payment.  Motion to pay these invoices passed by unanimous vote.
 
Sheriff’s Report:
     Sheriff Brock advised that he had the contract for the phone upgrade to the jail in hand and asked to get it signed by the chairman.  When asked, Sheriff Brock told the commission body that the electrical upgrade for the jail lighting was well on its way to becoming a reality.
 
County Engineer:
     Mr. Foshee discussed the oldest side cutter with the commission.  It had been recommended that it be sold and a price of $50,000.00 be asked.  There has been two offers, both from the same company, for this piece of equipment but the highest bid has only reached $32,000.00.  Mr. Foshee did tell the commission he had spoken to the interested party and they stated they would pay as high as $35,000.00.  It was determined to hold this piece of equipment for a while longer and see what develops.  It was determined that the engineering department be the sole user of the side cutter.
     Mr. Foshee noted he was following the 4 year plan on resurfacing that had been in effect for a while.  He noted that C. R. 43 was on the list to be resurfaced and he expects to get some additional funds from the state this year.  If this comes true, he proposes to go forward with C. R. 43 from those additional funds.
 
County Administrator:
     Ms. Stephanie Brown had little to bring before the commission this meeting.  It was noted that a resolution dealing with the closing of the courthouse was confusing.  It was suggested that all commissioners read it and be prepared to correct and vote on it next meeting.
 
County Attorney was missing.
 
Commissioners Comments and Announcements:  None
 
News Media:
     I asked if the trash pickup by prisoners from Atmore was still in effect and was told it had been discontinued but a new guard had just been hired and it would resume.
     I noted to the engineer that his bush hog crew was doing a great job taking down weeds and grass but unfortunately they were also getting mailboxes and signs.
 

Motion to adjourn approved:  10:10 AM


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