Meeting 22 May 2017
to order at 9 AM by Chairman Millender.
Invocation led by Commissioner Byrd followed by the Pledge of
call showed all members present.
Motion to approve the agenda and minutes
of previous meetings meet with unanimous vote.
There was one new hire for corrections
officer in the jail.
There were 15 hours of overtime requiring
Payroll/Personnel report approved by
Ms. Lee mentioned again the merit board
nominations. This led to a long
discussion as to how to go forward with these nominees’ names. It was determined one of the nominees was not
qualified to be on the merit board and their name was struck.
Commissioner Riley asked if each
commissioner should rank the nominees on a ballot and select the ones with the
highest amount of votes.
andrews wanted to know if there was still
an active merit board. Chairman
Millender noted that in several instances a board or board member continued in
the position until a replacement was named, so yes, there is an active merit
board. Final outcome, all commissioners
will come to the next meeting with their nominees listed and resume from there.
Ms. Lee noted that Auburn has recommended
they stop working on the job descriptions and complete the employees’ handbook
Again a lengthy discussion began with the
cost factors already spent with Webb and Elly (attorneys) in getting a
handbook, how much more the cost is going to be and when it’s going to be
ready. This has been a work in NO
progress for almost 4 years.
andrews stated Mr. Brasfield with the
Association of County Commissioners told him that the handbook should be drawn
up by attorneys, reason being, they know all the legal ins and outs to prevent
possible lawsuits. andrews went on to
state that the current handbook in use is a 1988 vintage handbook and in dire
shape for replacement. It was noted that
Webb and Elly has already been paid a good chuck of money but nothing of a
workable stature has been received.
Final determination, have the Auburn group
come down for a face to face with the commission at a future meeting. andrews was the only nay vote to this
There were no over the limit claims
County Safe Room and CDBG Public Hearing:
Conecuh County Grant Writer Cara Stallman
reported things with the safe room were moving along nicely. She also noted that the return money from the
grant has yet to be returned to the county, however, it is the works. Other draws are continuing to amount but the
commission voted not to pay out any additional funds until the money owed them
She noted that the public meeting was to
discuss a CDBG for the Southwest Water Authority dealing with a line change on
Ramer Road. The current line is a 3” line
and they intend to put in a 6” line to give the consumers better water
pressure. In conjunction with this 6”
line, they will also be installing fire hydrants. Should any citizen desire to have a fire
hydrant placed by their residence provision are in place allowing those
citizens to pay a fee and get that water meter.
If you are a citizen served by this water authority and want a fire
hydrant contact the Board of Directors and work with them.
Total amount of grant is $350,000.00 of
which the county will put in $50,000.00 and the water authority will put in
Hyatt from JACO was next on the agenda desiring to discuss the conduct of
commissioner andrews however she was a no show.
andrews stated he wished to discuss this
situation and asked the chair if this would be a good time. He was told to bring it up under
commissioners announcements and comments.
Mr. Boykin noted at the last commission
meeting a request for an ABC licenses had been denied to Mr. Eddie
Rudolph. Mr. Rudolph’s request was for a
business to be in District One. Mr.
Boykin asked Commissioner Campbell to reconsider his denial of the
request. Mr. Campbell noted that he was
still not in favor of approving the request.
Mr. Boykin’s next requested action on the
Springhill Road. This is a section of
road in District One. This road comes
off C. R. 42 (Brooklyn Road) and a portion of it is paved. There is a section (7/10 mile) containing
approximately 30 houses and 50+ residents that is not paved and the citizens
have asked for more than 4 years to have something done to their road. It is heavily traveled by oil trucks and is a
constant sore spot. Mr. Boykin asked the
commission to make a commitment to these citizens and put the money in the next
budget to cover this paving.
District One Commissioner Campbell said he
if favor of paving that section provided funding is available. andrews wants revenues checked first. Over all consensus is to attempt to find
money to pave at least 1 mile in every district. (Last time this was considered the oil money
went flat and it had to be abandon).
Sheriff Brock reported the inmate phone
system was overdue an update. He stated
it was supposed to be updated every 3 years.
The sheriff also noted that 4 cars are ready for placement on Gov.
andrews deemed this the best spot to discuss
item 6 on the agenda dealing with JACO.
It seems JACO has a mining operation in place and have several heavy
trucks carrying gravel out of the mining area.
There have been directions for these trucks to travel set in place but
it seems these trucks (according to andrews) do not follow the prescribed route
but instead take C. R. 7 to reach their destination. andrews states that gravel falls out of these
trucks in large quantities and creates a hazard to normal C. R. 7 traffic. He noted that on numerous occasions he has
had to call his road crew to the area to clear the road.
He asked the sheriff for help in getting this
truck traffic stopped.
Sheriff Brock noted he patrolled that area
on a regular basis but did not have the manpower to dedicate someone to be on
hand all the time.
andrews asked if camera’s could be
installed to take pictures of the illegal happenings. He also asked the county attorney what could
be done to which Mr. Bishop said he would look into it. He went on to ask if it would be possible to
get ALADOT involved considering these people are ignoring the law.
Winston Foshee, County Engineer, reported the
first round of road mowing is almost completed.
Mr. Foshee announced the Federal Aid
project on C. R. 85’s resurface project is moving along. Wiregrass Construction was the low bidder,
Conecuh’s portion of the job will cost $123,000.00.
Mr. Foshee informed the commission that
motorgrader classes will be available starting 13-14-15 June. If any commissioner has anyone they would
like to send this is the prime opportunity.
Both Commissioners Byrd and Campbell wish to send part of their road
Ms. Stephanie Brown informed the
commission she was in receipt of an invoice from the juvenile facility in
Baldwin County in the amount of $3,570.00 for services rendered. Conecuh has a long standing contract with
Baldwin County dealing with the holding of juvenile offenders and cost the
There is no money budgeted for these cost
and, by all appearances, they are going to escalate immensely in the immediate
The invoice for the Cooperative District
tax holding for the months of January, February and March have been paid in the
amount of $10,000.00 +. Ms. Brown noted
that RDS services has a method to take this money out on a monthly basis and
relieve the clerk from having to compute this withdrawal. Motion made to accept the RDS service system
was approved by unanimous vote.
Gilmore Services will be here on 14 June
to conduct a shredding operation for the county. They intend to set up in the employee parking
spaces on the side of the Board of Education offices. Please make plans to park somewhere else on that
day and if at all possible, try to find another route to take instead of
traveling Jackson Street.
GASB statement must be done for the Department of Examiners prior to their
audit. Cost is $5, 000.00. Motion to do the statement approved by unanimous
Mr. Bishop stated he has not heard
anything back from the hospital at this time.
Comments and announcements:
Commissioner Millender noted the Wooten
balloting box is moving to China. This
will require a contract with the property owner who will receive $125.00 per
election for use of the property.
It was noted we do have an upcoming
election and the question of who will handle the election requirement of
getting the balloting boxes in place and the assorted items that go with it
arose. By unanimous choice, this duty
was assigned to the County Administrator.
Session called for by unanimous vote.
Matter of Commerce or Trade.
Began 10:32 AM
Ended 11:06 AM