Meeting 25 June 2018
Call to order at 9 AM by Chairman Byrd,
invocation was all offered by Mr. Byrd.
The pledge of Allegiance was followed by
roll call showing all members present.
The agenda was approved as printed with
the exception of Coastal Gateway was moved to the bottom of the agenda. The minutes of the previous meeting were
approved as read.
There was one new hire as a jail C. O., no
separations and no overtime.
There were no over the limit claims to
There will be a walk through on 9 July
between the commission body and the contractors. To take place directly after the meeting.
Calvin Samuels was present an official resolution thanking him for his 31 years
of service to the county. Mr. Samuels
has retired and is preparing to visit his son who is serving in the U. S. Navy
in San Diego, CA.
Commissioner Riley made a motion that the
rotation of the chairmanship position be rolled over and allow District 3
Commissioner andrews to assume the position.
Motion carried. Effective next
meeting andrews will be the chairman of the commission, the most powerful
elected office of the county.
Commissioner Millender made a motion that
Chairman Byrd be allowed to continue signing checks until all paperwork on
andrews is completed. Motion carried.
Grant writer Cara Stallman advised the commission
they needed to get the paperwork together for the paving grant request. She stated it was due by the 31. The commissioners decided to have a special
call meeting at 9 A.M. Monday, 2 July to discuss and vote on the recommended
roads for the grant.
On the agenda but no present. Commissioner Riley asked why the sheriff’s
department was not under the merit system.
Answer, they are considered state employees vice county employees. Commissioner Riley then asked what guidelines
the sheriff’s department follows and, if none, could the sheriff and his
department be required to follow the coming County Handbook guide. Overall answer, they could follow the rules
in the handbook but could not be put in a merit system.
Winston Foshee informed the commission the
motor graders had been sold and brought a little more money than the guaranteed
reserve set on them.
A request for help made by Reid State
awhile back has been honored. Foshee
advised the total cost was $11,990.96 and was paid in full by Reid State for
Mr. Foshee asked if there had been any
feedback about voting machines. It seems
there are electrical problems in some of the polling places and one voting
precinct has bathroom issues. A
suggestion of a porta-potty to cure the bathroom issues was offered.
Foshee stated that he’d been asked for
more help with the parking area on the entrance road to Hillcrest H. S. Some work has already been done and a little
more help is needed. The school will
bare all expenses.
Foshee had a prepared list of dirt roads
within each district that he felt should be considered for paving. He based his recommendations of population density
and other factors. He is projecting that
approximately 8 miles of dirt road’s should be paved.
Andrews chimed in that the amount of road
paving should be prorated based on the mileage total of dirt roads contained
within a district. I believe this was
the first time this theory was advanced as a potential plan to follow for the
funding to be given out. This would make
Districts 1 and 3 the big winner considering they have the largest amount of
dirt roads. Districts 4 and 5 will be
sucking for paving projects considering they the smallest districts on file
therefore making them automatically have less dirt road then the others.
Commissioner Riley made a motion that Mr.
Foshee’s recommendations be followed.
This motion was withdrawn after further discussion.
Again, this will be taken up at the
special call meeting next Monday.
Ms. Brown advised she had request for
advertising in the Hillcrest Band Boosters publication as well as from Sparta
too. Quickly discussed and agreed to
purchase the same amount as last year.
Complaints about the floor condition at
the David Burt Building have been received.
It was determined to allow the floors to get a super cleaning and
treatment, cost $1,500.00 to complete.
Maria from Auburn notified Ms. Brown she
expected it would take her approximately 30 minutes to give her presentation
and discussion on the new handbook. Ms.
Brown tasked to coordinate a convenient time for her to come down.
Attorney: No input from Mr. Bishop
Comments and Announcements:
Commissioner Millender noted that most
counties commission meetings only last about 20 minutes whereas ours seem to go
on forever. He stated the key to shorter
meetings is holding work sessions the day before meetings. He offered the suggestion that the
commissioners meet on Mondays just like now except make that meeting a work
session to be followed on Tuesday with a regular commission meeting where
issues could be voted on and completed.
After discussion it was determined that
further discussion would be conducted at the special call meeting next Monday
and a determination would be made then.
Commissioner Riley stated he has been
working with a company that is looking to bring broadband to Conecuh. He stated that it is possible to have broadband
county wide within a year. This would be
such an asset to the rural areas.
Commissioner Millender noted the Animal
Shelter is still closed and little headway has been made. Currently Johnathan has been cut back to one
day per week for work and still no selection of a contractor to get to work on
Commissioner Riley stated that 4 bids for
repairs had been solicited but only one had been returned. He questioned the County Attorney if the
county could go with that bid only or if they had to get more. Overall consensus indicates that bid alone
can be sufficient to get work started.
Mr. Millender told the commission body
that if they would authorize him, he would take on that project noting that it
needed a full time, active overseer. No
motion or vote was made as to who will oversee the shelter repair at this time.
Gateway and Tim Covin, Arena Reports:
Members of Coastal Gateway took the floor
first. They made a long presentation
about studies of different areas that have arenas. The one they are planning for here is to be
109 Square Feet, an outside, primarily no floor building. Bottom line after all the presentations, the
building’s estimated cost is $5,000,000.00.
It is expected that there will be several contributions by a variety of
sponsors cutting the cost factor back substantially. It was suggested the county commit to hiring
an architect now and get plans started.
Coastal stated they could get an architect that would work on an hourly
basis for now. If anything grows or
develops from this a contract can then be worked out.
more issue for the special call meeting.
were no news media comments:
Byrd asked for a motion and vote to go into executive session. All approved.
Session started 10:20 AM
Session restarted 10:35 AM
to adjourn approved at 10:36.