Meeting 26 June 2007
Call to order by Chairman Millender at 9
AM. Invocation offered by Commissioner
Byrd followed by the Pledge of Allegiance.
Roll call showed all members present.
The agenda and previous meeting minutes
approved by unanimous vote.
There was one separation from the county
during this reporting period. 14.5 hours
of overtime was reported, Probate Office 1.5 hours, Jail 9 hours and District 3
had 4 hours.
This report was approved by unanimous
Ms. Lee announced that during the recent
merit board nominations and elections she had made a mistake in that she had
not credited Mr. Jerome Boykin with having been nominated by both the Road
Department and the Courthouse. This
effectively took Mr. Boykin out of contention for the merit nominee for the
Road Department. She also noted that Mr.
Homer Lyons, who was the nominee and elected to represent the Road Department,
has requested his name be withdrawn due to a conflict in schedule.
This leaves the ongoing, forever merit
board which should have been in place last November a member short. A suggestion was offered to have the road
department re-nominate a representative.
After lengthy discussion, this was put in
the form of a motion and carried by a 3-2 vote.
There were no claims over the authorized
County Safe Room:
Ms. Cara Stallman presented pay request in
the total amount of $75,000.00. Motion
to pay made by Commissioner Campbell, 2 by Commissioner
Riley. Motion carried by unanimous vote.
Ms. Stallman noted the commission needed
to approve a resolution dealing with the water grant. This grant is for a $350,000.00 project,
$50,000.00 to be paid by the county and $50,000.00 by the water authority. Motion to approve carried.
Ms. Stallman informed the commission that
new rules were in effect for grant request.
She advised that job procurement be completed before the grant
application is submitted.
Ms. Cindy Knowlton reported the extension
office is very busy. She noted the 4-H
is very active with upcoming pig showings.
Also, several other plans are in the offing.
Medical Center Bank Loan:
Mr. Tom McClendon of the EMC was on hand
to discuss the impending loan and the counties part therein. Basically the county is going to co-sign as a
guarantee on the loan.
It was noted there must be a public hearing
prior to the commission voting on this issue.
Public hearing is scheduled for 10 July meeting.
Mr. Tim Covin came before the commission
body seeking assistance in getting help
in constructing an arena for the local 4-H participants to show their animals
and also described how this arena can be used for other programs.
Mr. Coving has already made arrangements
with the Board of Education in property location to build the arena. It will be situation across the road from
South Alabama Gas. Approximate material
cost is $232,000.00; construction cost will vary depending on how much the
county can help in prep.
It was determined that a meeting with the
commission, city, B. O. E. and interested parties to discuss this move needed
to be scheduled. Meeting is now
scheduled for 1 PM on 10 July and the public is invited and encouraged to
Mr. Jimmy Bell brought before the
commission an annual required report from his office. This report must have the chairman’s
signature prior to submission. Taken
Sheriff Brock advised the commission he
had submitted bid request for the jail lighting project. Low bid was $35,218.50. The sheriff requested the commission approve
this bid so the project can get started.
Approved by unanimous vote.
Mr. Johnny Brock informed the commission
an ACTA Conference was being held soon and he desired his assistant be allowed
to attend. He noted he had money
programmed into his budget for this but needed to have the county cover the
mileage factor. The commission took no
action on this request.
Mr. Foshee noted that past practice for
both the July 4 week and Christmas week was to allow the employees
to use vacation time and take those weeks off.
He requested permission to do so again this year. Arrangements have been made for emergencies. Commission approved this request.
Mr. Foshee reported the recent heavy rains
had impacted the bush hogging efforts but everything is getting back on
tract. He also noted that both the new
and old side cutters are in operation now.
It was also noted the County Road 85
repaving program is in a hold status due to weather problems but it should get
Ms. Brown noted that an opportunity to
provide a one-time bonus to the retirees was available however the county must
put into it.
A $1,000.00 request from ALATOM for an ATR
project was addressed and approved.
Ms. Brown noted a hardware maintenance
agreement needed renewal. This will be
addressed at the next meeting.
Ms. Maria Tamblyn talked with the commission. The Auburn group had been hired to do county
job descriptions but due to a change in priorities has been requested to complete
a county handbook first. (Brief
Background. This project had originally
been undertaken by Webb and Elly law firm with attorney Jamie Kidd working the
project. This project got basically
derailed when it was determined two of our commissioner, andrews and Cook, had
been directing Ms. Kidd as to what was to go into the handbook. Ms. Kidd actually came to a meeting dealing
with the handbook and was not completely truthful at this meeting when
questioned about these issues.)
After discussion the chair asked for a motion
to allow Auburn to do the handbook. andrews
immediately responded with “a motion to deny.”
Heated discussion ensued and andrews
motion died due to a lack of a second. andrews
made a second motion that the county accepts the work done by Webb and Elly,
again his motion died due to no second. Ultimately
a motion to allow Auburn to do the job was made by Commissioner Byrd and
seconded by Commissioner Riley. Motion
carried on a 4-1 vote with andrews being the only dissenting vote.
Commissioner Riley stated he wanted the
handbook a quickly as possible and was assured by Ms. Tamblyn it would receive
Comments and Announcements:
andrews requested that 4 of the new merit
board members be sworn in. Chairman
Millender asked Attorney Bishop if they could legally do it, Bishop to check on
same and get back.
It was determined the names of nominees
from the road department be turned in by Thursday.
Chairman Millender noted the courthouse
had received some damage from the recent rains and wind. Water has leaked around some of the windows. King Glass has been contacted and will be out
next week to take a look. It was also
noted that former county maintenance man Mr. Willie Johnson be authorized to do
intermittent tours (every 2 weeks) of the courthouse noting any problems he may
see. He is also serving as an on call
person to fix or repair some of the existing problems. This was put in the form of a motion and
Mr. Robert Bozeman, Evergreen Courant,
asked for clarification on the vote dealing with the merit board re-nomination.
Adjourn: 11:05 AM