Meeting 11 June 2018
Call to order at 9 AM by Chairman Byrd,
prayer by Commissioner Riley followed by the Pledge of Allegiance.
Roll call showed all members present.
The agenda and previous minutes were
approved by unanimous vote. Commissioner
Millender remarked that the minutes of the regular meeting may create a cause
for concern with auditors if and when the next audit comes. He was concerned about motion made about the
redistribution of funds already in the budget.
Primarily $240k designated for dirt roads was put back in the general
fund. Again, his concern was how to
answer the auditors should the occasion arise.
There was one new hire at the jail as a
Corrections Officer and one separation in the engineering department. There were 2 hours of overtime claimed by the
motor vehicle department. Report was
approved by unanimous vote.
There were 9 claims over the $500.00 limit
in the general fund and 1 claim over the $3,000.00 limit in the gasoline
fund. Claims were approved by unanimous
Ms. Stallman was on hand to encourage the
commission to approve a motion requesting the additional funding that should be
the counties for claiming so far as the safe room goes. It was noted that the commission did not feel
the contractors should be released as there had been no final punch list walk
through. EMA Director Brock noted there
had been a problem noted when he attempted to get telephones installed in the
building. There is some type of wiring
problem whereby the phones could not be installed. Ms. Stallman advised the commission body to
withhold the final payment due the contractor until all concerns were met and
Leon Windham-Concerned Citizen:
I was granted the opportunity to speak on
my feelings about the impending chairmanship change due on 22-23 June. See a copy of my statement at the end of this
Gray and Jerome Boykin-NAACP Concerns for county matters:
Mr. Gray came before the commission to
address the seeming lack of concern for the citizens of Pleasant Hill/Spring
Hill and the county road there. Mr. Gray
gave his analogy including some comparisons to a TV program dealing with brides
and dresses and stated the citizens on the road in question were much like the
actors in the program. He stated that
when all the smoke clears the commission needs to buy some dresses for those
Basically what has happened (as I see it)
the citizens of Pleasant Hill/Spring Hill area have been pushed backwards for
at least the past 12 years with promises of road paving being given and then
taken away. Today’s point by both Mr.’s
Gray and Boykin was a movement attempting to get the commission to agree to
pave the road now. No decision was made
at this time.
Mr. Johnny Brock addressed the commission
body about the camera situation again.
He had attempted to get the grant requests scheduled to another time as
he felt there was not enough time to complete the project and the county would
be held responsible for the cost if the project was not completed. Mr. Brock noted he had been granted an
increase in the time table until 31 August which would give about 5 weeks to
complete the project if they could roll now and establish a company to complete
the work. Most discussion leaned toward
the probable factor the job could not be finished in the time. The commission body put the onus on Mr.
Brocks back asking him to rebid the contract and see what might possibly come
Mr. Brock also noted that in conjunction
with the county safety incentive program whereby the county has been successful
in getting additional funds in the past, a new requirement has been added in
that buildings and vehicles will now fall under the same inspection
program. It was noted that this program
needed a coordinator. Mr. Brock was
appointed to be this coordinator by unanimous vote.
Mr. Foshee announced some bids needed to
be opened dealing with surface treatment of C. R.’s 32; 33 and 19. When the bids were opened S & C of Troy
Alabama was the lowest bidder. Mr.
Foshee noted the county had worked with them before and had no problems; he
went on to recommend they be awarded the bid.
Motion to approve passed by unanimous vote.
Mr. Foshee advised the old motor graders
of the county would be actioned off Wednesday in Montgomery.
Mr. Foshee also advised the commission
that, after he had been tasked with an estimated cost for an arena access road,
he estimated the cost to be between $170-200K.
stated to Mr. Foshee that he understood the new motor graders came with a
series of bells and whistles to include being able to tell when that motor
grader was in operation, what road(s) it was doing and the actual performance
factor of the work being done. When
Foshee answered in the affirmative andrews then asked, considering three
different motor graders operated in his district, if he could get a printed
read out of those motor graders. He
feels as if some of his constituents may be getting shorted or ignored
currently. Foshee responded there would
be no problem supplying him with this.
Ms. Brown is in receipt of an invoice from
one of the voting houses for a $225.00 rental fee. It has been the norm in the past to pay
$100.00. This is one of those special
deals that, until things get relocated properly, the county is going to be
stuck with this bill. It was duly noted
that if actions are not taken immediately, all the voting houses will want to
increase their fee’s to this amount.
Commissioner Riley noted this was a
special circumstance and recommend they pay the $225.00 for the past cycle and
the upcoming runoff cycle. Commissioner Millender
noted that to facilitate the situation and give the commission a time frame to
work in to get this issue behind us that the $225.00 fee is paid through the
November general election. That way it
would relieve some of the heat on the commission to find another location. Motion made and passed by unanimous vote.
It was noted that Ms. Leigh had attended
and passed all courses for her initial round of becoming qualified in her
position. It is now time for round two
to start. The funding for these classes is
paid through ATRC.
It was noted that some problems with
payment to the current janitorial crew has put them in a position where they
have to jockey hours between employees and they’ve asked for some help. Ms. Brown was told to advertise for the
position of part time janitorial worker.
A motion to approve was passed by unanimous vote.
Ms. Brown noted that the commission
chairmanship was due to rotate with 22 June being Mr. Byrd’s last day and 23
June being andrews first day.
Commissioner Riley noted that he felt there should be some discussion to
be held on this move before finalizing it.
It was first suggested that a special
meeting be called and, when asked, the attorney stated there should be five day
notice before the meeting could be called.
The attorney noted that a special call meeting only needed 24 hours but
a motion must be passed by unanimous vote. When a motion to have an emergency call
meeting was made all commissioners with the exception of andrew’s voted
A special call meeting set for Friday, 15
June at 9 AM passed by a vote of 4-1 with andrew’s again being the negative
vote. Andrew’s was on the verge of tears
asking the attorney isn’t a person presumed innocent until proven guilty. (The hit dog hollers loudest).
The meeting was originally scheduled as an
executive session meeting under good name and character until I told the
commission body that they could not do this for an elected official. After they consulted with the attorney, he
stated he was in belief I was correct but he would investigate and find out.
Mr. Anthony Bishop noted that
non-disclosure agreements should be a standard portion of interviews.
Comments and Announcements:
andrews noted that a problem had arisen in
Castleberry this past Saturday. A train
parked in such a manner it blocked both R/R crossings in Castleberry. An issue of what would have happened had
there been a medical emergency occur during the SEVERAL hours these crossing
were blocked. Decision to allow both the
County Sheriff and the County EMA to contact and discuss this problem with CSX.
andrews stated he had checked the pay of
poll workers in surrounding counties and stated that Escambia County pays their
workers an additional $25.00 per work day.
Commissioner Riley noted he had heard the
Before a motion to increase their pay it
was suggested that the sheriff and probate judge be involved in any
Commissioner Byrd asked for permission to
do a temp. hire for his road crew. One
of his crew will be on medical leave due to an operation caused by an
received unanimous approval.
to adjourn approved by unanimous vote.