Meeting 14 May 2018
meeting was attended by Representative Chris Sells. He stated to me he was on hand to see how
things went with the proposed arena.
to order at 9 AM by Chairman Byrd.
Invocation offered by Commissioner Riley followed by the Pledge of
call showed all members present.
agenda was approved after one amendment to include a “Good Name And Character”
addition to the Executive Session. The
minutes of two previous meetings were approved.
There were 2 new hires, one for the jail
and one for the engineering department.
A total of 4 separations. There
was no overtime needing approval. Mr.
Samuels, a county employee of 34 years retired.
Ms. Leigh has passed 2 of the 3 courses required for payroll/personnel
clerk. Approved by unanimous vote.
There were 5 claims over the $500.00 limit
There were 3 claims over the $3,000.00
limit requiring approval.
Motion to approve was accepted by
County Safe Room:
A problem with building insurance by
Meadowbrook has arose. Attorney Bishop
was tasked with getting with city attorney Hartley and work something out
whereby the city will pay the insurance until all the payments and paperwork
get completed. The county will reimburse
the city for any funds expended. A
motion to approve passed by unanimous vote.
A work session for safe room management
will be held on 29 May directly behind the scheduled regular commission
Service Quarterly Report Update:
Ms. Cindy Knowlton reported on several
items the Extension office has been involved in including attempting to
establish food bank locations for food drops.
She had several more items to discuss.
Suggest a visit to the local extension office and see Ms. Knowlton for a
Mr. Jess Nichols talked about comparisons
Coastal Gateway has run on different scenarios on the proposed arena. Their cost analyst of the arena will depend
on the final building style and location.
Cost estimates run high as 2.8 million dollars down to 1.65 million for
the arena only. Decision time on what
the county wants. Discussion on where to
get additional monies occurred with hopes that some grant funds might be
available. Work session for further
discussion set for 29 May at 1 PM.
Hill Community Roads:
Mr. Jerome Boykin spoke on the behalf of
the citizens of Springhill, one of the areas of the county that has received
very little in the way of improvements even though it has been promised for
years that the remaining 7/10 mile of dirt road would be paved.
This developed into a long discussion but
in the end, if things go as stated, the Pleasant Hill Community will get its
7/10 mile of dirt road paved. Money has
been set aside in each district to pave one mile of road within each
district. Commissioner Campbell promised
the money set aside in district one would go to that paving project.
Byrd noted that the districts had always supported each other with major
projects and he called on all commissioners to get together with District One
when it comes time to work on the Pleasant Hill Road.
Mr. Foshee noted the old motor graders
have been transferred to Woods.
He also stated that a bridge on Langham
Road had collapsed. He expects this road
to be open sometime during next month.
He also noted he had some large culverts that need to be installed on
county roads 43 and 93. He suggested
moving the excavator to these sites to set these culverts.
County Road 26 is the next paving project
to be let and should start next month.
It was agreed that it was time to start leveling C. R. 32.
Mr. Foshee noted that C. R. 19 bids need
to be let out. Motion to let bids passed
by unanimous vote.
Ms. Brown noted that 2018/2019 Commission
Appointments on Legislative Committees are due.
It was moved and approved that Commissioner Riley continue to represent
Mr. Bishop noted that one item to be
discussed in executive session needed a letter from him. He will draft it prior to the executive
Comments and Announcements:
It was noted only one bid for repairs to
the animal shelter had been received. It
was not disclosed as to who submitted the bid or the amount bid. Chairman Byrd noted at least one more bid
need be submitted before any determination be made.
Commissioner Millender announced he had a
recording of a recent merit board committee meeting where 3 county
The topic of discussion was the new
employee handbook. The merit board had
been tasked with reviewing the handbook.
On the recording it was noted the 3 commissioners seemed to have encouraged
the merit board not to approve the handbook but to actually get them an
attorney to review it. Mr. Millender
pointed out the county has an attorney on staff and any legal questions the
merit board might have could easily be handled by the county attorney.
When questioned Commissioners Campbell and
Riley noted they had a problem with some wording in one section of the
handbook. It dealt with a county
employee that opted to run for office.
It states the employee must take a leave of absence to participate in
the election cycle but it goes on to say there is no guarantee of a job for
them after the election is over.
Mr. Millender noted that it was not a
requirement for the merit board to approve the handbook, it was given them to
review as a courtesy.
Mr. Millender made a motion that the
handbook be approved for acceptance.
There was no second for the motion.
Mr. Riley made a motion the handbook be
approved for acceptance provided the section in question be modified.
Mr. Millender noted that nothing in the
handbook could supersede Alabama Law and the Code had ample protection in it to
cure this problem.
Attorney Bishop was asked for his opinion
to which he stated he would have to review the situation prior to rending an
opinion. Mr. Millender asked Mr. Riley
if he would amend his motion for approval provided the attorney could give assurance
the wording in the handbook would not override state law.
Mr. Riley amended his motion, received a
second and the motion carried by a vote of 4-1 with andrews of district three
being the only dissenting vote. Andrews stated
he thought the commission should go with the handbook prepared by Webb and Ely,
the counties attorneys. This is the
handbook that both andrews and former commissioner cook worked as hard as they
could to get “their” wording only into it.
In fact andrews and one of the attorneys actually lied about phone calls
and changes done to the book.
(Personally anything andrews is involved in I take with a grain of
salt. He is not to be trusted and has been
caught in lies so many times I’d be embarrassed to be in his shoes.)
As noted, motion passed. Awaiting the answer from Mr. Bishop and if it’s
the right one, the county finally has a new handbook.
Begin: 10:24 AM
End: 11:30 AM
to adjourn approved at 11:33