Meeting 23 October 2017
to order by Chairman Byrd at 9 A. M.
Opening invocation by Commissioner Riley followed by the Pledge of
members present for roll call.
agenda was approved as printed. Previous
minutes were approved as read.
There was one new hire in the engineering
department and one rehire in the sheriff’s department. One separation from the sheriff’s department
was reported. NO OVERTIME to report.
Discussion of the rights and benefits of
the rehire in the sheriff’s department ensued.
It was determined that, considering the rehire had received all payouts
for their prior service and was placed on the retired list, their status would
be the same as a new hire and they must meet new the new hire policy.
It has been noted that time sheets are
being signed by individuals. For future
reference, time sheets for county workers will be signed by the commissioner
for the district involved.
There were no over the limit claims to be
Mr. Jimmy Bell came before the commission
body again to discuss the left over business of his last visit dealing with a “bonus”
payment to his employees.
County Attorney Bishop noted that the pay
Mr. Bell is discussing cannot be paid out under the current guidelines
After discussion no action was taken, time
limit of 5 minutes had been reached and the issue was tabled until the next meeting. (In other words, forget it).
A short presentation of where the safe
room stood. It was noted that a decision
needed to be made on what appliances were to be included in the building.
There is one change order that had to be
addressed. The planned louvers for the
windows must be changed to meet FEMA specs.
It was noted that parking around the building
was insufficient with only 19 spaces available.
Several suggestions were made as to how to increase the parking
area. This will be looked into and
perhaps some additional parking places can be put in.
The name to appear on the building was
again discussed. It appears the name
will be the Conecuh County Safe Room.
(Subject to change).
Grant writer Cara Stallman noted there is
an outstanding invoice from September in the amount of $137,243.58. Motion to pay the invoice was approved.
Mr. Johnny Brock brought forth some
paperwork requiring the chairman’s signature which will allow the county to get
additional funds for having met requirements.
Mr. Brock noted that the chairman’s
signature was also needed for payment of the Lyeffion Water Authority
claim. This was a previously approved claim.
The question arose as to security cameras
at the Safe Room. It was determined that
security camera’s would be installed by the contractors.
Foshee noted that we had the inmate trash pickup program was back on line and
currently they were following the bush hogging crew and doing clean up.
Road projects are ongoing. Currently waiting on dry weather to finish
the Old Sparta Road project.
Mr. Foshee noted that projects receiving
Federal Hwy. funds must have cleared right-of-ways with mailboxes being the big
hang up. Certain specifications must be
met and mailboxes enclosed in brick and/or other strong type materials must be
changed to some type of break-away pole.
The county is bearing the expense of taking these mailboxes down.
Mr. Foshee announced that private roads
will receive blue name signs to designate them as such. (Check back about 10 years ago and see what I
suggested, final it catches up).
It was noted that Mr. Foshee will be establishing
a plan for bad weather such as ice and snow.
Basically a time or condition will be set whereby the county will not
respond to any calls until the inclement weather has passed through. This is to protect both the county workers
and equipment. (In other words, poor
planning on your part will not constitute an emergency on the part of the
county. Everyone should be smart enough
to know not to get out in weather that’s impossible to travel in).
Commissioner Riley asked when C. R. 32
would receive much needed repair work.
Mr. Foshee stated it was set to go on the repairs.
Ms. Brown addressed A/C problems. She stated that the A/C units are under out
of date software. Cost to upgrade the
software is estimated at $3,000.00. This
cost can be cut in half by installing thermostats in the Courthouse. Motion to install 5 “limited” access
thermostats was approved by unanimous vote.
Ms. Brown noted that Mr. Willie Johnson
would be adding a service charge to his billing in the future. Mr. Johnson had advised Ms. Brown the service
charge became necessary because the county work was pulling him from his
business’s work schedule.
Attorney: Nothing to report.
Comments and announcements:
Commissioner Riley forwarded another
request that the commission schedule a work session in hopes it would stop some
of the “surprise” items coming before the commission body. A motion was made to hold work sessions. Motion failed by a vote of 3-2. Commissioners Riley and Andrews voting yes,
all other voting no.
Commissioner Millender noted that numerous
items coming before the commission body were not being cleared by the
administrator. He stated that many of
these problems could be handled if those with these problems brought them to
the administrator. Ms. Brown noted that
no approaches her.
A session to review the new handbook was
scheduled for Monday, 30 October at 10 AM.
I had one question for the commission body
dealing with the Safe Room. I asked who
designed a room supposedly to house 200 people during an emergency, yet they
left off parking. As I expected, there
was no answer for this question.
to adjourn: 10:10 AM