County Commission Meeting 8 January 2018
Call to order at 9 AM by Chairman
Byrd. Invocation offered by Commissioner
Riley followed by the Pledge of Allegiance.
All members were present for roll call.
The agenda was approved as printed and the
previous minutes were approved after one amendment. Approval received a unanimous vote.
There were no personnel changes
reported. There were 8 hours of overtime
originating from the animal shelter that needed approval. 4 hours logged for 25 December and 4 hours
logged for 26 December 2017.
Motion to approve met with unanimous vote.
Commissioner Millender asked how
accounting was for Christmas vacation time.
He stated he’d heard that some employees were using annual leave, sick
leave and PTO to be able to enjoy a full, uninterrupted week of leave. Mr. Millender noted this was illegal and an
improper management of the leave policy.
He also asked if the appointing authority was signing the leave papers
to which Ms. Lee responded with a yes answer.
Under the $500.00 general fund limit there
were 5 claims in excess of the limit requiring approval.
Under the $3,000.00 gasoline fund limit 1
claim was in excess.
Motion to approval the claims met with
There was no one on hand for a safe room
County Impounding Officer Sid Lambert
reported that there had been another increase in the cost of spay/neutering in
the amount of $10.00. This brings the
total fees charged for services to $120.00.
Currently this fee is paid by the county with the adopting party paying
it back. Mr. Lambert suggested that the
county charge a $25.00 “pull” fee to come to the county and put spay/neutering
and shots charges on the adopting party.
After discussion the commission body approved
this recommendation noting that the animal shelter manual must be re-vamped in
that area to reflect the same.
Mr. Lambert also asked about the waivers
being used to cover the counties backside on the behalf of volunteers at the
animal shelter. The question was should
a waiver be signed every time a volunteer helps or will one signed waiver be
sufficient. After discussion and noting
that there are very few volunteers, it was determined to fill out a waiver for
each person on each occasion.
Sheriff Brock informed the commission body
that he currently has 2 vehicles incapacitated one of which is a Tahoe. The
Tahoe has a bad motor in it and the cost for repairs is $710.00for a used motor
with no warranty or $810.00 for a motor with a 36,000 mile warranty. The commission agreed to purchase the new
motor for the vehicle.
Sheriff Brock did not have a full report
and/or evaluation on the other vehicle at this time.
Mr. Winston Foshee announced there will be
a safety issues meeting to be held in Prattville on 12 and 13 February 2018 and
asked if anyone was interested in attending.
Mr. Foshee announced he would be attending and the commissioners agreed
to canvass their people to see if anyone was interested.
Mr. Foshee requested permission to start
the process to sell 4 motor graders in the June time frame. Commissioner Millender asked who he would be
contacting to sell these graders. Mr.
Foshee responded with the usual list of contacts when we sell equipment. The commission body granted permission for
Mr. Foshee to start the process.
Ms. Stephanie Brown noted the tax rebate
checks for the Shrimp Basket and Piggly Wiggly are in. The Shrimp Basket portion is $3,000.00+ and
the Piggly Wiggly is $7,000.00+.
An invoice from Baldwin County dealing
with charges for Conecuh County juvenile detention was presented in the amount of
$2,205.00. A motion to pay these charges
met with a unanimous vote of approval.
Ms. Brown advised the commission body that
a Legislative Conference will be held in Washington D. C. on 3 March. Plans need to be made now as to who will be
Mr. Anthony Bishop informed the commission
that there were some changes to the medical care agreement with the sheriff’s
department. It was determined this would
be a charge to the sheriff’s department and required no action by the
Mr. Bishop then informed the commission
that he had been in discussions with Evergreen City Attorney Hartley over the
composition of the Cooperative District membership. It was noted that it had been determined and
voted that the membership would increase to 7 members, 3 appointed by the city
and 3 by the county. The city has now
nominated and voted to place Mr. Tim Dantz and sent the same to the county for
Commissioner Riley told Mr. Bishop that
this was not the way he remembered the agreement about the board
membership. He stated the initial
understanding was the aforementioned 3/3 appointments then that board would get
together and recommend a 7 member. That 7
member was then to go before the city council for their approval and before the
county commission for their approval.
This would offset/prevent any one group from gaining a majority
Attorney Bishop stated he would get back
with Attorney Hartley over this issue.
Attorney Bishop then noted that the soon
to be organized Economic Development Organization would be provided a building
and utilities by the city and this would not be listed as part of the charges for
the Economic Developer.
Mr. Bishop also relayed that the Economic
Development Board, as per Attorney Hartley, would consist of the 5
commissioners, 5 city council members and the mayor.
Again this would be another obvious
advantage to the city when it came to voting matters. The commission opted not to make any decision
on this until further discussions.
Comments and Announcements:
Commissioner Campbell noted that Circle W
Trailers had donated 4 loads of sand for the Hillcrest Agriculture
Department. It has already been hauled
and Mr. Jeremy Knox will take care of spreading and placing it.
Commission Millender advised the
commission body that Mr. Roberts, the NEW economic director, needed to have
some kind of show that he was being hired.
He needs to go to work whereby he can have some income. The commission discussed the agreement they
had with Mr. Roberts and the city and determined that it would be in everyone’s
best interest to hire Mr. Roberts post haste.
Commissioner Riley made a motion to this effect and it received
Media: Nothing from the news medial
to Adjourn: 10:50