Mtg. 9 July 2018
Call to order at 9 AM by chairman
andrews. Invocation offered by Mr.
Boykin followed by the pledge of allegiance.
Roll call showed all members present.
Approval of the agenda was next. Commissioner Millender noted that he is aware
the chairman has the right to set the agenda but he was being asked to vote on
something he was totally unaware of with the Executive Session for matters of
commerce and trade. Mr. Millender stated
he did not like to vote for something when he had no notice or notification of
what he was voting on.
Chairman andrews held up some paperwork
and asked Mr. Millender if he had received copies of the same to which Mr.
Millender replied he had received them upon his arrival at the commission
chambers this morning and had no opportunity to review it. Mr. Millender stated that it would have been
nice and appropriate for the chairman to have communicated with the others.
andrews noted the executive session was
called for a matter of COMMERCE AND TRADE.
There were potential hires on hand to interview for the position of
Economic Director. He told Commissioner
Millender he was sorry and would try to do better in the future.
Chairman andrews then called for a vote on
approving the agenda, motion made by Commissioner Riley, seconded by
Commissioner Campbell. Motion carried by
3-2 vote with both Commissioners Byrd and Millender voting against it.
The minutes for the last regularly
scheduled meeting and the special call meeting of 2 July were approved by
There were 2 new hires, 1 for janitorial
service and 1 for the engineering department, an equipment operator 2
position. There were no separations or
overtime to approve.
Payroll/personnel report approved by
There were 8 over the limit claims in the
general fund. There were no over the
limit claims in the gasoline fund.
Report approved by unanimous vote.
No discussion on the safe room. There will be a walk through after the
It was reported that an agreement had been
prepared for submission to the commission body to approve the possible hiring
of an architect on an hourly basis and, if the commission agreed to invest in
the complex this architect would have dibs on being the one to get the
job. The commissioners were presented
paperwork to look over and hopefully a decision will be forth coming soon.
Upgrades and requirements are forthcoming in
the law enforcement group and Sheriff Brock noted that, if the county signs on
now, there are several items that are currently offered free of charge, one of
which is mental health. Any wait or
delay could cause these free items to go away.
He request that a motion be made allowing the chairman to sign contracts
to facilitate these programs.
Deputy Randall Brown is currently
attending the police academy. The
sheriff request paperwork reflects that Deputy Brown be required to stay with
the county 2 years or he pays back the expenses encountered for school. Motion approved.
The control panel in the jail has totaled
been wiped out. Sheriff has farmed out
most of the prisoners with the exception of about 25 who are being kept in an
area with power. He stated it was going
to require extensive work to repair this jail system which was kind of
operating on life support before. He
noted the system that died had been in place 18 years and it will cost $80,000.00
to replace (there is no repair). He
stated he had $40,000.00 in his budget that had been programmed for something
else but this is so dire he is willing to move it to this job. This still leaves $40,000.00 outstanding. A
motion was made to fix the system and passed by unanimous vote.
The sheriff’s employee’s handbook was discussed. It was asked if it would be possible to have
the impending county handbook be used by the deputies in certain
circumstances. The possibility of merit
employees being assigned to the sheriff’s department was discussed. Sheriff Brock noted that his deputies and C.
O.’s would not be able to function under the merit system but the staff should
be able to work under it well and, in fact, he had one employee that was a
merit employee. The sheriff is willing
to work with the commission toward incorporating the new employee handbook to
get the best utilization from it.
Mr. Johnny Brock had a bid opening
scheduled for this time and he went forward with that. The bid was for installation of a camera
system for the courthouse. Miller Alarm
of Enterprise submitted the only bid in the amount of 17,761.20. Grant money in the amount of $19,500.00 has
been procured for the project. Mr. Brock
asks that the response to the bid be tabled until the next meeting allowing him
time to review all the paperwork. If
everything is alright the bid offer can be acted on then. This issue was tabled until then.
Engineer Foshee was unavailable for this meeting.
Ms. Brown advised that Congressman Doug
Jones office had contacted her asking to attend a meeting of the commission
whereby they may discuss the needs of the county and what Mr. Jones can do to
help. It was suggested that the next
regular meeting was on 23 July and, if that date would work with Mr. Jones
office, they would set a work session for 11 AM to meet with them.
Our local supply company has merged with
another company and an open house is being scheduled so everyone can meet each
other. It is scheduled for 17 July from
10-2 with a light lunch being provided.
For more information contact the Commission Office.
Commission property is deteriorating from
a lack of maintenance. Ms. Brown suggested
someone be hired on a part time basis to head off some of these problems. It was suggested that former maintenance man
Harper be contacted and see if he is interested in contracting a part time job.
Ms. Brown stated that ACCA is about to
celebrate its 90 anniversary and they are asking each county for
some type of artifact to place in a capsule that will be reopened on the 100
anniversary. Ms. Brown suggested placing
a copy of the Evergreen Courant in the capsule.
A motion was made and put to vote to do so. Motion passed.
Mr. Anthony Bishop advised he had been in
work on the KFC property lease renewal.
He presented an agreement he had made over a 20 year period. Over this period there will be 4 increases of
a 15% per increase. At the end of this
lease the county will have received a total of a 60% pay increase from the
property. A motion to approve Mr. Bishop’s
proposal was approved by unanimous vote.
Mr. Bishop agreed to meet and talk with
the sheriff about employees being brought into the fold under the merit
system. He will work with the sheriff
and see what can happen.
Comments and Announcements
ANOTHER WAY OF SAYING KATIE BAR THE DOOR.
Commissioner Campbell made a motion the
commission meetings be moved from Monday to Tuesday. Monday would be used as a work session day
and should allow the commission meetings to be more streamlined and user friendly. A motion to incorporate this program on 1
October was made and passed by unanimous vote.
andrews brought up the animal shelter and
the lack of accomplishing there. This
led into discussion about both bids and quotes.
It was noted there is a difference, if bids are to be let a certain
procedure should be followed.
Commissioner Millender noted that Jonathan
was putting in one day per week at the shelter and has accomplished a lot, such
as having the concrete floors sealed, keeping the grass mowed and other general
upkeep items. There is a roof leak in
the area where the cages are and many other things needing attention. The smells are not completely gone but are
much better. It was determined that bids
should be let for the roof repair now.
It was suggested that should Mr. Harper
come back as a maintenance overseer he will need to get intimately involved
with the building.
Commissioners Millender and Riley were
assigned to jointly oversee the animal shelter repairs.
I thought I’d run into an old Castleberry
City Council meeting with the display that went on.
Commissioner Millender asked after the
special call meeting dealing with dirt road paving what were the intentions of
the commissioners toward doing something to help their constituents. He noted the county had money in this year’s
budget to pave 5 miles of dirt road but that had been moved to the general
fund. A big plan to apply for a grant to
do the roads got tossed off the road at the special called meeting. Remember, at a special call meeting the only topic that can be discussed is the
agenda items, much as it should be at Executive
quick recap of that (8 minute) meeting.
normal opening took place with prayer, pledge and roll call showing
Commissioner Campbell as absent (this is included to show just how much time
and thought went into scrapping any help for our dirt roads). Grant writer Stallman was recognized by
chairman andrews. Ms. Stallman stood and
stated she thought this meeting was called to determine which roads a grant
request would be submitted on.
Chairman andrews next called on County
Engineer Foshee who presented the commissioner with 2 plans for their consideration. Both plans included 8 miles of paving with
one program based on the percentile amount of dirt roads within a district and
the other with an equal amount of paving for each district.
It was noted that the equal amount factor
there would be approximately 1.6 miles of paving afforded each district. Under the other program Districts 1 and 3
would get the lion’s share of paving.
District 2 would get about the same amount of paving regardless of which
plan was adopted and Districts 4 and 5 would come up very short.
Commissioner Riley forwarded a motion to
adopt the percentile program. This
motion died due to a lack of a second.
Discussion was resumed with Commissioner
Byrd speaking. He spoke on each district
gets equal amounts of paving and ultimately put that in the form of a motion. Commissioner Riley 2 this motion
and a vote was called for. The vote was
evenly divided with Byrd and Riley voting yes and Millender and andrews voting
Chairman andrews immediately declared that
there would be no grant applied for and no dirt roads paved during this
time. He then called for a motion to
adjourn which met with approval. A total
of 8 minutes from start to finish and included all the nice things done at the
beginning of a meeting.
Andrews killed any type of discussion,
compromise or anything else by closing the meeting instead of trying to reach
any mutual ground by discussion.
Remember voting public, you’re the one
that elected this to represent
But I digress; chairman andrews
immediately launched an assault on Commissioner Millender accusing him of
having been the one that killed the meeting, grant request and road
paving. Mr. Millender quickly fired back
that as he recalled it andrews had also voted not on the motion. Mr. Millender asked andrews if he made up his own mind how to vote or if he
waited to see which way someone else voted.
Millender went on to tell andrews that his vote was his vote and he
would cast it in a manner he felt was best for the county.
A tit for tat went on for a few minutes
then Thad House interjected from the audience his thoughts and feelings. Mr. House continued on addressing the
commission, primarily Mr. Millender about the paving of roads. Finally Commissioner Millender asked the
chairman just how he planned to conduct this meeting. At which time andrews came out of his
grinning stupor and called the meeting back to order.
andrews called for an Executive Session
and received a positive ballot from four commissioners, Commissioner Millender
was the dissenting vote. No time limit
estimated and no idea if a vote will follow.
After approximately 1 hour the body returned to regular session.
Immediately motion to pay for the paving
of 5 miles of dirt road was made, seconded and passed by a 3-2 vote. Commissioner Campbell stated he preferred to
take care of the current paved roads rather than pave more and chairman andrews
voted against the paving. The three
other commissioners voted in favor.
to adjourn honored at 11:51 AM